Sign in
Your browser can securely offer to save your password. EquipLogic does not save your password in this page. Your signed-in session is remembered on this device until you sign out or the session expires or is revoked.
Accounts must be created or invited by the workshop administrator in Supabase Authentication.
Welcome to EquipLogic
Set a password to finish accepting your workshop invitation.
Workshop dashboard
Quick access to the workflows that keep your equipment records up to date.
This application supports recordkeeping and planning. Follow site procedures and required physical safety checks.
Equipment register
Workshop overview i
Managers can manage equipment and reports. Operators see the equipment and workflows available to their account.
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Managers can manage equipment and reports. Operators see the equipment and workflows available to their account.Latest cloud readings are shared between signed-in devices. Existing maintenance schedules must be entered or verified in EquipLogic.
Equipment
Submit a meter reading i
Enter the cumulative number shown on the equipment meter. This updates the equipment record but does not replace a pre-start inspection.
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Enter the cumulative number shown on the equipment meter. This updates the equipment record but does not replace a pre-start inspection.Record the actual meter shown on the machine. This does not replace the pre-start inspection.
Equipment restrictions
Recorded restrictions only. Always follow your supervisor’s instructions, isolation procedures and physical checks. No recorded hold is not permission to operate.
Edit equipment details
Update identification details only. Equipment ID and meter readings stay unchanged, preserving linked history.
Equipment ID:
Import equipment from CSV
Manager only. Preview and check each row before importing. Existing equipment will never be overwritten.
Archived equipment
Archived machines remain in historical records and can be restored by a manager.
Equipment history
Read-only historical records for this archived machine. Results are limited to the latest 100 records per category.
Add equipment
Mechanic Management
Registered Mechanics
Mechanics registered in this business are available for work-order assignment. This list is loaded from Supabase.
| Name | Account ID | Role |
|---|---|---|
| Not loaded yet | ||
Add / Invite Mechanic
Enter the mechanic's details to prepare a secure invitation and request an email. Email sending requires the separately approved Supabase function to be deployed.
The manager-only Supabase functions prepare an invitation and request email delivery. An email provider accepting a message does not guarantee inbox delivery. No service-role key is stored in this HTML.
Mechanic Portal access
The mechanic portal already exists. Once its permanent web address is confirmed, we can add a shareable link and QR code here.
Operator Management
Operator List
All registered operators are shown here, including those with no equipment assigned. Contact details are visible to authorised managers.
Current assignments
Invite a new operator i
Enter the operator’s correct name and email. Their name can appear in future inspections and meter history after their account is linked.
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Enter the operator’s correct name and email. Their name can appear in future inspections and meter history after their account is linked.Local secure-invitation test: generate a link without sending an email or assigning membership. Use only with a test account.
The link is sensitive and expires after 48 hours. Copy it and open it in a separate Chrome Incognito window. Do not share it publicly.
The operator registration file must be in the same folder as this Manager file. Select the link above and press Command+C if the copy button does not work.
Help operators install EquipLogic on their phone
After sending an invitation, ask the operator to open the invitation email on their phone, accept it and set their password. They can then add EquipLogic to their Home Screen.
iPhone instructions
- Open the operator portal website in Safari (not an in-app email browser).
- Tap Share and choose Add to Home Screen. On newer iOS versions this may be under the Share menu's More options.
- Tap Add, then open EquipLogic from the Home Screen and sign in.
Android instructions
- Open the operator portal website in Chrome.
- Open Chrome's menu and choose Install app or Add to Home screen, whichever is shown.
- Follow the prompts, then open EquipLogic from the Home Screen and sign in.
This is installation guidance only. Invitations continue to use the existing secure invitation service. The deployed portal address, app icon and installation behaviour still need testing on real iPhone and Android devices.
Assign equipment to operators i
Assignments help organise operators and machines. They do not provide safety clearance or permission to operate equipment.
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Assignments help organise operators and machines. They do not provide safety clearance or permission to operate equipment.Managers can assign several operators to each machine. Operators can still access other workshop equipment. Assignments do not grant permission to operate or override safety restrictions.
Pre-start inspections
📱 Operator daily check-in i
Choose your machine, check the actual meter reading and complete every inspection item before submitting. Never confirm a reading you have not checked.
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Choose your machine, check the actual meter reading and complete every inspection item before submitting. Never confirm a reading you have not checked.If a safety check fails, do not operate the equipment until it has been assessed and cleared.
Manager — Pre-start inspection history
Filter by machine and inspection date. Archived machines remain available. Newest inspections appear first. This view is read-only; existing report downloads are unchanged.
Select filters and load inspections.
Take 5 safety
🛑 Take 5 — before starting a task i
Identify the task hazards, choose controls and reassess the remaining risk. Stop work and notify your supervisor if conditions are unsafe.
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Identify the task hazards, choose controls and reassess the remaining risk. Stop work and notify your supervisor if conditions are unsafe.Stop, think, identify hazards, assess risk, put controls in place and reassess. This workflow does not replace your site's approved risk assessment procedures.
If controls are missing, risk remains unacceptable, or conditions change: STOP WORK and follow your site escalation procedure. Saving a Take 5 is not permission to proceed.
Defect management
🔧 Report a defect i
Describe the fault and choose its severity. For safety-critical faults, stop use and follow workplace isolation and notification procedures.
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Describe the fault and choose its severity. For safety-critical faults, stop use and follow workplace isolation and notification procedures.Use this for faults noticed outside a pre-start. Failed/attention pre-starts are also flagged in the manager dashboard. Recording a defect does not automatically prevent machine operation.
If a defect could affect safety: stop using the equipment, isolate it as required, and follow your workplace reporting procedure. Saving a report does not notify emergency services or physically isolate a machine.
Defect register
Open defects stay visible until a manager records a repair and an authorised clearance. The system records an audit trail; it is not an independent safety approval.
Manager — update a defect
Maintenance & Work Orders
Additional Work Requests ⓘ
Local demonstration only. Requests from the mechanic portal will appear here after Supabase integration.
Review Additional Work Requests (0)
No additional work requests in this local preview.
Work Order Overview — test only
Work orders are loaded from Supabase. Managers can assign prepared work orders to registered mechanics. Notifications and manager approval are not enabled yet.
Shared Mechanic Assignments & Manager Approval — local test
Assign multiple registered mechanics to one work order. Each mechanic completes their own work. Only the manager can approve or return the finished job.
Only work orders marked Awaiting approval can be approved or returned. Legacy single-mechanic assignments are displayed separately until explicitly added to the shared-assignment register.
Work Order History ⓘ — search, filter and print (0)
No test work orders prepared.
Prepare & Assign Work Order — create a new job
DRAFT TEST: Preparing a work order saves a draft to Supabase. Use Work Order History to assign it to a registered mechanic. No notifications are sent or work authorised automatically. Please use test details only.
Standard Job Descriptions — Company library
Saved to your company's Supabase library. Mechanics will be able to use these descriptions after the Mechanic Portal is connected. Choose wording that can be adjusted to reflect actual work performed.
Open this section while signed in as manager to load your descriptions.
| Category | Description Name | Standard Wording | Actions |
|---|---|---|---|
| Not loaded yet. | |||
Add or edit description
Import descriptions from CSV
Columns: category, description_name, standard_wording. Preview first, then confirm to save. Existing descriptions are not deleted or overwritten; matching category/name pairs are skipped.
Parts Inventory & Stock Control — stock on hand, warnings and adjustments
Live stock quantities from your business in Supabase. Mechanic parts-used records automatically adjust inventory. Managers can record deliveries and stock corrections here.
Open this section to load inventory.
| Part number | Description | Unit | On hand | Minimum | Status | Action |
|---|---|---|---|---|---|---|
| Open this section to load stock. | ||||||
Recent stock movement history — searchable audit history
A read-only audit of deliveries, stock corrections and parts recorded against work orders.
Open this section to load recent movements.
| Date / time | Part | Movement | Change | Before | After | Notes |
|---|---|---|---|---|---|---|
| Not loaded yet. | ||||||
Record stock movement
Stock status is calculated from each part’s on-hand quantity and minimum stock level. Threshold editing can be added separately once its manager-only database permission is confirmed.
Parts & Materials Register — search, add or import parts
Add parts individually or import a CSV. Both methods save to your business in Supabase and make parts available to authorised mechanics.
Add New Part / Edit Part
Add a part manually or edit an existing part
Import Parts from CSV
CSV columns: part_number, description, specification, unit, category (category optional for older four-column CSVs). Duplicate part numbers are skipped. No pricing is imported in this first test.
Review CSV import
| Part number | Description | Specification | Unit | Category | Action |
|---|---|---|---|---|---|
| No parts added yet. | |||||
Integration plan
Next: link work orders to equipment, mechanic assignments, approval records and supplier invoices through Supabase. Mechanic permissions and manager-only pricing must be enforced in the database.
Approval to perform work is not equipment safety clearance.
Scheduled maintenance
🛠 Scheduled servicing
Service intervals use cumulative machine hours or kilometres. Upcoming means within 10% of the interval (minimum 10 units). This is a planning aid, not a substitute for manufacturer instructions or site maintenance procedures.
Manager — set service schedule / record completed service
Completed service history and costs
Reports & history
Download reports (CSV) i
CSV exports open in Excel. Check the selected report and date coverage before relying on downloaded records.
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CSV exports open in Excel. Check the selected report and date coverage before relying on downloaded records.Manager only. Exports up to 1,000 recent records per report (meter history uses the latest records provided by the manager history service). CSV files open in Excel. Check the date range and totals before using them as official records.
Equipment Register — PDF downloads
Manager only · Read-only equipment details, including archived equipment. Select individual, selected or all loaded records.
No equipment loaded.
Meter Reading History — PDF downloads
Manager only · Read-only audited operator submissions, retrieved by business-time-zone date range (up to 1,000 per load). Narrow the dates if the limit is reached. Other meter updates may not be included.
All registered machines, including archived equipment, are listed here. Load a date range, then select a machine to filter the readings. PDF reports include the selected filter.
No meter readings loaded.
Operator meter reading history
Audited operator submissions. Only managers can view this history. Most recent 100 readings.
Manager attention — inspections and Take 5s
Recent pre-start inspections
Voided inspections remain visible for audit purposes and are excluded from active inspection alerts.
Pre-start PDF downloads — manager
Load inspections by inspection date, then print individual, selected, or all loaded records to PDF. Maximum 1,000 per batch. Voided records remain labelled VOID for audit purposes.
Take 5 assessment history
Take 5 PDF downloads — manager
Choose equipment and a date range, then load assessments. Expand any record to view details. Voided assessments remain in the audit history. Bulk PDFs use your browser’s Print / Save as PDF. Maximum 1,000 records per batch; results are clearly marked if the limit is reached.
Defect management history
Manager-only, read-only defect history. The defect reporting and repair workflow remains in the Defect Management tab. Load, review, select and print records below. Maximum 1,000 per batch.
Defect PDF downloads — manager
Choose equipment and reported dates, then click Load Defects. Expand records to view details. Cleared and voided records remain clearly labelled for audit purposes.
Completed service history — PDF downloads
Manager only. Completed services only; scheduled or upcoming maintenance is excluded. Select by service date and print read-only records. Maximum 1,000 records per batch.
No completed services loaded.
Service schedules and upcoming maintenance remain in Scheduled Maintenance. CSV exports are under CSV Exports.
Accounting & Financial Reports
Supplier management
Manager only. Suppliers are saved securely in your organisation's Supabase records. No accounting transactions are sent.
Open Accounting & Suppliers to load suppliers.
Add supplier
Supplier invoices ⓘ
Manager only. Record invoices without changing existing service or defect costs. Draft and pending-approval records are not accounting transfers.
Open Accounting & Financial Reports to load invoices.
Add supplier invoice
Attachments, approval decisions and accounting-system transfers will be added in later stages. No invoice is sent to Xero, MYOB or QuickBooks from this form.
Supplier invoice reporting
Manager only · Read-only invoice register. Filter by invoice date, supplier, equipment and invoice workflow status. Draft and pending approval do not mean paid. No currency conversion.
Choose filters, then load the report.
Up to 1,000 invoices per load. If the limit is reached, narrow the invoice dates. Totals are separated by currency.
Supplier invoice reconciliation ⓘ
Manager only. Compare supplier invoice totals with existing recorded job costs, grouped by machine and linked job. This does not modify any invoices, maintenance costs or defect records. Amounts in different currencies are never combined.
Exports the displayed comparison only. No accounting transactions are created.
Hover over or select an ⓘ icon or status for a short explanation.
Open this section to load the comparison.
Financial overview i
Read-only summary of recorded expenses. Totals are separated by currency and exclude supplier invoice and maintenance figures to prevent double counting.
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Read-only summary of recorded expenses. Totals are separated by currency and exclude supplier invoice and maintenance figures to prevent double counting.Manager only. This overview summarises saved Expense Management records, not bank payments, supplier invoice balances, profit or tax liabilities. Archived equipment expenses are included.
Exports use the currently loaded date range and totals. PDF opens a print-ready report; choose Save as PDF in Chrome.
Select a date range or load all expenses.
Expenses by category
Maximum 1,000 expenses per load. If the limit is reached, narrow the dates. Figures are not converted between currencies.
Expense management i
Manager-only expense records, stored in Supabase. Supplier invoices and existing repair costs are separate records; avoid double counting.
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Manager-only expense records, stored in Supabase. Supplier invoices and existing repair costs are separate records; avoid double counting.Manager only. Record, edit, filter and export business expenses. Linking a supplier invoice does not change that invoice or existing maintenance and repair costs. Check for duplicates before entering an expense.
Open this section to load expenses.
Add expense
Expense register and exports
Up to 1,000 expenses per load. Narrow the dates if the limit is reached. Currency totals are shown separately without conversion.
QR Codes
Manage equipment QR labels and staff invitation QR codes in one place.
Equipment QR Codes
Generate an equipment QR label
Select an active machine to preview its permanent equipment ID QR code. Archived machines can be included if loaded. The link is reserved for the EquipLogic website; the scanning destination is not active yet.
Type to narrow the equipment list.
Load equipment to begin.
EquipLogic
Equipment identification
Sign-in and access permissions required.
Test stage: Do not attach labels to machines yet. QR codes can be previewed and printed for testing only. The live scanning route and portal integration must be verified before field use.
Staff Invitation QR Codes
Create a secure staff invitation
Create a one-person, single-use invitation that expires after 48 hours. The staff member must sign in using the matching verified email address. Generating a QR code does not send an email or grant access.
Only a signed-in business Manager can generate invitations.
Invitation created — share privately
Email is disabled until an approved Operator test invitation is generated. Mechanic email remains disabled here.
Anyone holding this link can attempt to use it. Only the invited, verified email account can accept it. Do not post the QR code publicly. If lost, create a new invitation; this page cannot recover the original token.
Business settings
International business profile
These settings apply to this workshop across signed-in devices. Dates and times in reports use the selected business time zone; original cloud timestamps are unchanged.
Business currency settings
Choose the default for NEW transactions. Existing costs keep their original currency; this setting does not convert amounts.
Account settings
My account i
Your display name is loaded from your account or workshop membership when available. Changing it does not rewrite existing inspection history.
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Your display name is loaded from your account or workshop membership when available. Changing it does not rewrite existing inspection history.These settings apply only to your signed-in account, not the workshop.
Email: —
Workshop role: —
This name is saved to your sign-in profile. It does not change historical operator names or workshop membership records.
Change password
Choose a new password for your own EquipLogic login. You will remain signed in on this device.
Install EquipLogic on Your Phone
Open your organisation's EquipLogic operator website on your phone, then follow the steps below to add it to your Home Screen.
iPhone (Safari)
- Open the EquipLogic operator website in Safari.
- Tap the Share button.
- Select Add to Home Screen (you may need to scroll).
- Tap Add.
Android (Chrome)
- Open the EquipLogic operator website in Chrome.
- Tap the three-dot menu.
- Select Add to Home screen or Install app, if available.
- Follow the prompts to add EquipLogic.
Use the secure website link provided by your manager. These instructions will be verified on real phones before launch.
Legal and subscription information
Read the EquipLogic legal documents below. All three are included in this page.
EQUIPLOGIC · ABN 65 933 833 484 · support@equiplogicsoftware.com